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How to Write a Technical Report

October 30th, 2012 Leave a comment Go to comments

Writing a technical report may turn out to be quite a difficult task, especially if it is the first time you do it. The truth is, one cannot give you universal instructions concerning the way you are supposed to write your report. Although its main purpose is always the same – that is, to convey some information – reports may differ wildly depending on what you are writing about, the scope of the problem, the field of knowledge and so on. For example, the advice about how to write evaluation report will be completely different from a usual technical report. There are, however, some basics that remain virtually unchanged from type to type.

When writing a report, format your text immediately after writing it. You should present your report in a format accepted by the journal, which means that it can be sent to printer immediately. You are supposed to do the entire job, from writing the text to making sure it looks presentable.

Another thing that is common for all the instructions concerning how to write a technical report is language. It should be formal and impersonal, avoid personal pronouns and especially first person.

Remember that the shorter your report is, the better. Don’t be verbose, if you can say something in a hundred words, there is no need to waste two hundred.

If you are asking yourself how to write evaluation report, be sure to collect all the necessary information before you start writing. Try to plan the entire layout of your report beforehand and decide how much attention you are going to pay to any particular subject. Just like it is with any other kind of writing, detailed planning can make your writing process much more effective and interesting, at the same time improving the final result.

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