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“How to” Guidance on Business Report Writing

September 10th, 2012 Leave a comment Go to comments

First thing you should know about how to write a business report is that it involves the following components: executive summary, contents, introductive section, main body, conclusive section and recommendations.

  1. Executive summary

The executive summary covers a summarization of all the main points. The point is that if an executive can easily read the summary that appeals to be logically structured and inline with all expectations the recommendations can be effortlessly followed without the need to read the report further. When you need to write reports, remember, this is the key part of the business report and should be generated last. Make sure your executive summary involves a summarization of every part of the project including recommendations.

How to write business report summary: Produced when the report is done (before the page of contents)

E-Mail recommendation: If you’re required to send your report via internet mail, provide the executive report summary in the Email main part. Thus, an extremely busy executive won’t have to download an attachment in order to get familiar with the main points.

  1. Contents

Business repost contents should be consistently planned though the whole report and your task is to provide both title and page numbers.

  1. Introductive part

In this section you’re required to provide information on why this business report is being produced. As a rule, reports are generated in order to solve particular problems. Almost every business report in this or that way answers some old as hell problems in business area.

How to write a business report introduction: Usually produced first, but can be revised and editing any time.

  1. Main body

Normally it is assumed that the business report main part will include all information your have collected. It is not always attentively read by the executives, nevertheless, that does not mean main body of the report is not important, for the reason that without detailed research and thorough analysis the writer won’t be able to extract effective conclusions from what he has found and then generate recommendations. Moreover, if suddenly something surprises your reader, he will 100% directly turn to the relevant part of report recommendations.

How to write reports main body: This part should be normally provided after the first draft of the introductive part.

  1. Conclusion

The conclusive fragment of the report should sum up the body fragment, do not provide graphs/diagrams in this report part. Make sure to generate short but logically structured conclusions, clearly following the body orderings and naturally leading into the recommendations.

  1. Recommendations

Every business report should contain recommendations or suggestions as a minimum. Every suggestion or recommendation should be linked to thorough research your have done in the previous content sections.

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